Live Broadcast & Streaming
3rd International Conference of Essential Oils
Hybrid Conference - Production | 2021
- Client
- Role
- Gear
- FTIP UNPAD (Fakultas Teknologi Industri Pertanian)
- Hybrid Producer & Broadcast Operator
- OBS Studio, vMix, ATEM Switcher, Sony Camera, Audio Mixer.
The 3rd ICEO 2021
Project Background
The 3rd International Conference of Essential Oils (3rd ICEO 2021) was hosted by the Faculty of Agro‑Industrial Technology (FTIP), Universitas Padjadjaran, in collaboration with several professional associations in the essential oils sector. Held on 18 November 2021, the event featured a full day of scientific presentations, discussions, and keynote sessions conducted entirely online.
The conference explored the theme: “Improving Added Value by Authentication and Sustainability Innovation on Essential Oils Industry.”
With speakers joining from multiple countries and time zones, the event required stable technical coordination and a reliable virtual production workflow.
Hybrid/Virtual Conference Operator
- Managed the full flow of the conference from start to finish.
- Coordinated transitions between sessions, presentations, and discussions.
- Ensured smooth synchronization between the studio host and remote speakers.
Technical Production
- Oversaw technical stability throughout the event.
- Handled real‑time troubleshooting for audio, video, latency, and screen‑sharing issues.
- Collaborated with the FTIP UNPAD organizing team to maintain a consistent broadcast experience.
Virtual Stage & Greenscreen Setup
- Designed and operated a greenscreen‑based virtual stage to simulate a studio environment.
- Structured visual layouts aligned with the conference branding.
- Positioned hosts, sponsor panels, and main screens for a cohesive and professional look.
Challenge
- Coordinating speakers across different countries and time zones.
- Maintaining stable connections during long scientific presentations.
- Ensuring greenscreen visuals matched the event’s identity.
- Adapting to last‑minute technical changes from speakers.
Final Impact
The conference delivered a smooth and visually cohesive virtual experience, supported by a stable technical workflow and a studio‑like presentation environment.
The event successfully connected researchers and industry experts from various countries, enabling meaningful discussions on innovation and sustainability in the essential oils sector.
My contribution in technical production ensured:
- Maintaining stable connections during long scientific presentations.
- Ensuring greenscreen visuals matched the event’s identity.
- Adapting to last‑minute technical changes from speakers.
Technical Breakdown
Greenscreen keying and virtual stage composition.
Scene switching for keynote sessions, scientific presentations, and sponsor panels.
Audio routing between hosts, remote speakers, and participants.
Integration of presentation slides from multiple international speakers.
Latency and synchronization management.
Continuous monitoring to prevent downtime.